Production Billing Coordinator - Marketing, ANN
Brand Overview:
ascena retail group, inc. is a leading national specialty retailer offering apparel, shoes, and accessories for women under the Premium Fashion segment (Ann Taylor, LOFT, and Lou & Grey), Value Fashion segment (maurices and dressbarn), Plus Fashion segment (Lane Bryant and Catherines), and for tween girls under the Kids Fashion segment (Justice). ascena retail group, inc. operates ecommerce websites and approximately 4,800 stores throughout the United States, Canada and Puerto Rico.Ready to ? We currently have an opportunity for a Production Billing Coordinator - Marketing, ANN to join our team located at our Times Square Tower-ANN-New York, NY 10036.Position Overview:
Production Billing Coordinator
Primary Brand(s): Premium
Reports to: Asst. Manager of Production Finance
About the Position:
The Production Finance Coordinator is responsible for assisting the production team with tracking and billing of all photo shoots. They will serve as a liaison between producers, vendors and accounts payable, making sure that all financials flow smoothly within the department and that all shoots are tracking to budget. The ideal candidate will have experience with photo shoot billing and invoicing, accounts payable functions and opening purchase orders.
Responsibilities:
• Work closely with 3rd party vendors to ensure invoices are submitted with PO’s to accounts payable.
• Process and GR all invoices. Check weekly hold reports to ensure no invoices are outstanding.
• Create, manage and distribute requisitions and PO’s through aPP system.
• Onboard new vendors and work with Procurement to facilitate vendor setups.
• Track each photo shoot and compare to quarterly budgets. Upload all invoices to Production server.
• Work closely with the Finance department for monthly reporting as well as accruals and reclasses. Analyze KSB reporting and match it to expenses incurred.
• Rectify department PCard, Corporate Card and Travel Expenses. Order office supplies as needed.
Requirements:
• Prior photo shoot billing and budgeting experience preferred.
• Experience with creating purchase orders and processing invoices highly preferred.
• Advanced knowledge of basic administrative software (Word, Excel, Acrobat, etc.)
• Ability to prioritize tasks and work independently.
• Positive demeanor and openness to learning new systems and processes.
• Must be highly motivated and highly organized.
Location:
Times Square Tower-ANN-New York, NY 10036Position Type:
Regular/Full timeEqual Employment Opportunity
The Company is committed to hiring and developing the most qualified people at all levels. It is our policy in all employment decisions to ensure that all associates and potential associates are evaluated on the basis of qualifications and ability without regard to sex (including pregnancy), race, color, national origin, religion, age, disability that can reasonably be accommodated without undue hardship, genetic information, military status, sexual orientation, gender identity, or any other protected classification under applicable law. We do not discriminate in any of our employment policies and practices. All associates are expected to follow these principles in all relationships with other associates, applicants, or others with whom we do business.
The Company welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the application process.
Note to Applicants: Smoking is prohibited in all indoor areas of the Company unless designated smoking areas have been established by a particular location in accordance with applicable law.