Accts Payable Specialist

Category

Finance

Sub-Category

Accounts Payable / Receivable

Position Type (Portal Searching)

Regular Full-Time

ID

2024-245614

Location : Name

Accounts Payable-MKE

Location : Address

6737 W. Washington St.

Location : Location

US-WI-Milwaukee

Work Location

Hybrid

Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity

• Tuition Reimbursement
• Pet Insurance
• Adoption Reimbursement Benefits
• Variety of Associate Discounts

To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

Performs general accounts payable duties, including recording and setting up invoices for payment, in accordance with company and established accounting policies and procedures. Ensures the accurate and timely payment of all company invoices. Provides timely and quality customer service to both internal and external customers.

1. Receives invoices from communities, vendors, and corporate associates.
2. Reviews each invoice, ensuring the following: legitimacy, accurate coding, appropriate approvals, and that the correct amount is paid.
3. Prioritizes processing of invoices requiring immediate attention, including but not limited to utilities, government agencies, legal settlements, expense reports, resident refunds, and phone bills.
4. Codes and batches invoices as appropriate
5. Enters invoices into the accounts payable software system; verifies work and approves invoices for payment.
6. Processes recurring invoices for payment.
7. Prints, voids and processes mailing of checks and releases entries to the general ledger.
8. Ensures approval compliance regarding high dollar value invoices.
9. Responds to AP related support inquiries (telephone, Service Central, etc.) from vendors, field operations, and corporate regarding invoice processing status, coding and payment information.
10. Researches invoice and account issues and provides resolution including but not limited to; resolving payment discrepancies and invoice discrepancies.
11. Maintains purchase card transactions and orders purchase cards.
12. Serves as a resource for less experienced staff.
13. Evaluates current work and business processes and identifies and supports business process improvements

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Education and Experience
High school diploma or general education degree (GED); and a minimum of one year of related experience preferred; or an equivalent combination of education and experience.

Certifications, Licenses, and Other Special Requirements
None

Management/Decision Making
Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

Knowledge and Skills
Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization.

Physical Demands and Working Conditions

• Standing
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Talk or hear
• Ability to lift: up to 25 pounds
• Vision
• Requires interaction with co-workers, residents or vendors

Brookdale is an equal opportunity employer and a drug-free workplace.