Administrative Assistant

Seeking an Apple-savvy Admin Wizard! Join our team where every day is as smooth as a MacBook startup.

Title: Administrative Assistant

Pay: $20.00 - $25.00/hr DOE

Hours: Monday - Friday, 8:00 am - 5:00 pm - Possibly start on a part time schedule of 24 to 30 hours a week. Hours could vary, as you work it out with the Executive Director based on needs of the organization.

Accepting Applications Until: 5/3/24

Temp-to-Hire

What you will do:

• Office management

• Maintain and organize office records, both physical and electronic

• Managing supplies inventory

• Answering phones, providing information to callers, responding to voice mail or relaying to appropriate staff member

• Collecting and dispersing mail

• Maintain the organization’s events calendar

• Prepare agendas for weekly staff meetings

• IF NEEDED - Coordinate all travel arrangements (registration, airfare, ground transportation, hotel, etc.) for staff and leaders - if needed

• Support to Executive Director

• Maintain Executive Director’s calendar

• Prepare contracts with independent contractors

• Work with business insurance broker to obtain and keep current appropriate business insurance coverage

• Oversee all company credit card expenditures

• Support community organizing staff

• IF NEEDED - Arrange logistical support for meetings, including venues, childcare, interpretation, and food

• Work closely with bookkeeper

• Track invoices for services provided

• Review and provide receipts for company credit card statement

• Review bank statements and provide source information for electronic deposits

• Performs other tasks as assigned by the Executive Director.

Requirements:

• Minimum of 5 years' experience with office management duties

• MUST HAVE EXPERIENCE WITH MAC (APPLE). Everything in the company is run on Apple products.

• Strong office skills (typing, filing, answering phones, etc.)

• Basic bookkeeping and math accuracy

• Fluency in Microsoft Office suite and Google Drive and Docs and Zoom. Understand the challenges of MS Outlook on Apple products.

• Strong analytical & computer skills

• Excellent skills in database management

• Works well under pressure and with many different types of people

• Excellent oral and written communications skills

• Efficient and meets deadlines

• Ability to handle multiple tasks with little or no supervision

• Strong organizational and time management skills

• A team player who is energetic, excellent problem-solving skills, hardworking and takes initiative

• Friendly, courteous phone and reception skills

• Excellent attention to detail & strong troubleshooting skills

• Committed to inclusiveness in dealing with staff, leaders and partners

Associates with Adecco enjoy some great benefits:

• Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

• Discounts provided through a third-party organization and include a wide array of services and products.

Pay Details: $20.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.